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Missionary Network Development Guide

                                             Table of Contents
Page   1       

Introduction   .........................................................................................................  2                                                                                           

Step One- Creating a Contact List .....................................................................  3                                                                  

  • Researching contact information for  local churches and conferences......... 4
  • Developing support................................................................................................. 4

  • Additional tips..........................................................................................................5

Step Two- Engaging Churches and Building Relationships ........................ 6           

  • Elements to incorporate in storytelling...............................................................7
  • Tips for sharing stories through photography...................................................7

Step Three- Nurturing the Relationship........................................................... 8      

  • Through newsletters and social media................................................................8
  • Through storytelling................................................................................................8
  • Through itineration..................................................................................................8
  • Contact list maintenance.........................................................................................9

Conclusion................................................................................................................9                          
                Attached resources.................................................................................................9

  • Brochure Example....................................................................................................9
  • MY Story Guide.......................................................................................................9
  • Newsletter Template..............................................................................................9


_______________________________
  

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        Introduction

   All Church and Community Workers (CCWs) are encouraged to continuously reach out to churches, individuals and organizations to share about their mission service because: 

  • Response to mission service is possible because a percentage of the apportionments from local churches enable it.  Local churches deserve to hear from and develop relationships with CCWs.
  •  Sustainable recruitment and service depend upon the CCW’s ability to reach out to local churches, agencies, organizations and individuals to invite their support.

  • Efforts to build and develop sustainable salary support ensure our church’s ongoing recruitment of CCWs and allow Global Ministries to be faithful to its purpose: Making disciples for Jesus Christ for the transformation of the world.
  • A CCW’s call to mission and service is nurtured and strengthened through the prayerful, material and financial support from churches and individuals.

        This guide focuses on three essential steps in building a mission service support network:       

      Creating a Contact List; Engaging   Churches and Building                Relationships; Nurturing
and Sustaining the
Relationship.


   
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                    STEP 1


 


   
Creating A Contact List

_________

  Blogging, writing periodic newsletters or updates, maintaining
a website, or utilizing other means of connecting with people strengthens the creation and maintenance of a contact list.

  Thoughtful and prayerful consideration is encouraged to determine those who might want to hear from CCWs.  Updating the contact list is an ongoing process and requires research and work.  CCWs should plan to spend one eighth of their work schedule engaging churches and building supportive relationships. 

  Though the project partner     contributes 45% of compensation (field share) annually, plus

actual housing and utilities and program funds, there is room for inviting churches to extend their support through second mile giving.   In addition to supporting conference and general church apportionments, each United Methodist church has the opportunity to make gifts to specific ministries. One-hundred percent of these gifts go to the designated project.  No administrative costs are deducted. This is often referred to as “second-mile giving” because, in The United Methodist Church, the “first mile” is for local churches to fulfill their World Service and other Shared Ministries and conference benevolence commitments (Apportionments).



4
   

Researching contact
information for local
churches and conferences

    Comprehensive contact information for conference and
local church contacts 
is found on the website www.umc.org   Click "Directory" and on the drop down
tab you'll see a 
link for listings of annual conferences, districts and
their contact information.  The "Find a Church" tab allows a search for churches, conferences, jurisdictions and their contact information.


Developing support
 
      1.  Discuss with your local advisory board and/or Director at your place
of assignment the need to develop a support network among churches
and ask for guidance and permission to 
Communicate with local churches about this need.  Find the churches contact information through utilizing the www.umc.org
site and clicking
on the
Find A Church tab. 

      
2  *Begin the contact list by
adding the below 
listed conference/district staff or representatives within the
annual conference you 
serve,
your home conference, and/or  outside the annual conference

you serve:


  • bishops
  • Directors of Connectional Ministries
  • Conference Secretaries of Global Ministries (CSGM) - These individuals are often aware of local, district and conference events that you could become a part of to cultivate support.
  • Communications Directors
  • Conference United Methodist Women Presidents
  • Youth and/or Young Adult Coordinators
  • District Superintendents
  • District Missions representatives
  • District UMW presidents
  • *Selected churches in the district/conference you serve
  • *Selected churches outside the conference you serve
       ____________________

*In collaboration with the local advisory board and/or Director of your project, selected churches/conferences can be determined by examining those churches/conferences that support your work and/or similar ministries.


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Jurisdictional Mission Interpreters are missionaries based within a jurisdiction and one of their many roles is to interpret the mission work of our church.  Add them to the contact list and ask them to support you by promoting your work.  Following is their contact information:   

Global Ministries staff are always willing to hear (and share) news about your ministry.  Please add the following Global Ministries staff to the contact list: 

________________
Additional Tips

  • Be watchful for work teams or other volunteers that travel to your place/conference of assignment.  Meet them and share about your ministry.   If possible, volunteer alongside them.  Exchange email addresses and add them to your contact list.
  • Reach out to the retired Church and Community Workers community.  Use the Prayer Calendar to identify those who have served in the conference you are currently serving.  Only their mailing addresses are listed in the Prayer Calendar so there is need to mail letters to them.

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  STEP 2


 
Engaging Churches and
Building Relationships

       
_______________________                                

          Engaging churches, organizations
and individuals involves building relationships.  CCWs are to communicate (blogs, face book, newsletters, postcards, updates, etc.) on a regular basis with everyone on their mailing list.  Sharing stories informs the local churches how their faithful response is making a difference.  The local church’s role in transforming individual lives and entire communities is affirmed.  This encourages and inspires local church involvement in missions!   

        Inviting churches to be part of your work is a special part of your call.  By reaching out, you engage people in God’s kingdom work.  You provide opportunities for people to be involved and to have an impact. 
By building relationships with those who show an interest in your work, God touches their hearts to become partners in your ministry.

        In sharing stories
 through newsletters, blogs,
websites, etc., please see the following suggestions from
Melissa Hinnen (mhinnen@umcmission.org),
Global Ministries’ Director of
Content and Communications:
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Elements to incorporate
 in story telling:


  • Who is the story about? Give names and descriptions.
  • What happened? Was there a problem that was addressed? What are future plans?
  • How were people affected? How were lives changed?
  • Where and when did the event happen? Town, region, rural, urban, etc.
  • Include quotes from others and/or yourself to share different perspectives. 


Tips for sharing your story 
through photography:

  • Turn off the time/date stamp. Digital photos will imbed this information and if they are on the actual image, that part of the photo is unusable for other purposes.
  • Include people in your picture. If it’s not appropriate to capture a person’s face try a close up of hands or someone kneeling at the altar.
  • If possible, it’s better to step in closer rather than use a zoom setting unless you are using a camera with changeable lenses.
  • Keep the camera at the highest resolution. These photos take up space but are the best quality.

                  Feel free to use the attached newsletter outline if you do not already have a format. It also provides suggested information to be included in newsletters/updates.  

  




   8       

  STEP 3


Nurturing the
Relationship


                  Through newsletters
               (regular mail and email)
                    and social media

                  Nurture the relationships between you and your supporting churches by staying in touch and responding promptly to email messages and other types of communication.  If unable to
respond right away, acknowledge receipt of the message and let the contact know you will get back to them as soon as possible.  Churches expect timely responses to their inquiries and are often under time constraints to use the information during an upcoming church event. 

        Though we live in the technological age, there are some churches that prefer regular (snail) mail.  Moreover, some smaller churches do not
have the capacity to develop and maintain email communication. 
 Be careful to keep those churches
in the loop of communication.

Through sharing stories

        Rev. Fred Price contributed an awesome model to help missionaries formulate and share their stories. 
It is called MY STORY and is attached.  Talk/speak with passion and sincerity.  Speak slowly and
by all means just be yourself; our
Lord will do the rest. 
 

Through itineration 

Itineration allows CCWs meet supporting churches that maybe interested in your work.  Making
the best use of itineration requires planning and a sincere desire to
share with as many churches or organizations possible.  In collaboration with supporting churches, Conference Secretaries of Global Ministries, Jurisdictional Missionary Interpreters, the Office
of Itineration and others, it is the primary responsibility of CCWs
to organize their itineration schedules.
 

Expectations of CCWs
When 
planning your intineration:
 

1.  Every year each worker is to spend
one week itinerating outside the Annual Conference in which you serve.  This means it is your responsibility to contact leadership and arrange at least five to seven visits with the purpose of cultivating covenant support.

2.    The expectation is that in the first three years of service you will garner three covenant/support churches. After five years, it is expected that you will have six support churches and by seven years, ten churches. The goal is for you to cultivate complete salary support in covenant relationships, approximately $25,000. 

3.    In addition to cultivating salary support outside the Annual Conference where you are assigned, it is crucial that you and your work gain a high profile within the Conference where you are assigned. It is noted that some
CCWs may be
unable to fully organize their itineration for various reasons. 
In this case, the CCW can inform the Office of Itineration of the challenges. 

 

What to expect when visiting local churches

   
During Itineration, expect the unexpected!  Your time or your audience may be changed at a moment’s
notice.  It’s best to prepare yourself for
all situations.   When itinerating, you
may be asked to do one or more of the following.  It’s always good to be prepared for varied situations. 
You may be asked to:

  • Bring the sermon.  Use this time (15-20 minutes) to share with the entire congregation (it's usually best to have a written outline).  “Sermon time” means sharing about your work with the congregation. Identify a scripture and weave your sermon around that scripture. Try to "paint a picture" of your work by including stories of real people (and communities) whose lives were transformed through the project your’re assigned to. Include an overview of what you do and be sure to thank the congregation for supporting missions in general and you in particular.  Thank them in the beginning and thank them during your conclusion.  Conclude with an invitation for the congregation to partner with you.  A statement similar to this will suffice:  I invite you to pray for me. Pray that ____________________________. I invite you to prayerfully consider supporting my salary through Global Ministries. I invite you to support my work with your gifts and your presence.

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  • Be recognized during the church service. Sometimes this involves giving a very brief greeting to the congregation or you may be asked to stand while someone introduces you. Whatever the situation, the pastor will inform you what is expected.  Be prepared for a short word of greeting. 

  • Give a brief 3-5 minute mission moment (it's usually best to have this written out).  You can share your call to mission or a brief story about how someone's life was impacted by the ministry you're involved in.

  • Speak to Sunday school classes or other church-wide gatherings.  Usually, the time allocated for this is twenty minutes with questions afterwards.  It is best to use a power point presentation (containing pictures of your work).  During the presentation, discuss the situations surrounding the pictures.  Carefully select about 20 pictures which give the audience an overview of your work. 
  • Present your work at a conference or district mission event, a Rotary Club, a United Methodist Women or United Methodist Men meeting.  This is usually not more than twenty minutes with questions afterwards.  The use of a power point or written presentation is suggested here.

NOTE
:  Writing speeches is encouraged to enable the
CCW include important components. When speaking without written notes, something important
may be forgotten.  
During itineration, it’s helpful to come prepared with:

  • Two pictorial power point presentations of your work (one for children and one for adults; about 20 slides which take 20 to 25 minutes to present). If you aren’t familiar with power point, use your work fund to secure someone to teach you how to prepare and utilize it.  Encourage and invite questions from your audience.   
  • A written 15 minute sermon and 3 minute “Mission Moment” speech.  This way, you will be ready for any occasion that you’re asked to share about your work. 
  • Copies of your most recent newsletter for distributing to interested pastors, missions coordinators, church members, etc.
  • Brochures to hand out about your work (see sample attached).  Hand these out to those who desire more information about how to remain in contact with you.....or more information about your work.   Be sure to include pictures, contact information, and your salary support/work support in the brochure.  You can use your work fund to cover the cost for this.

Contact list maintenance during Itineration

           
 Itineration is a great time to continue
building the contact list.  Be sure to ask 
for email addresses from the churches you visit, the Missions or Outreach Chairpersons;       

United  Methodist Women or United Methodist Men Presidents; all pastors within the church---especially the Missions Pastor, if they have one; interested church members, those who host you in their homes, district superintendents, the conference Missions Coordinator, and the 
bishop(s) of the conference(s) you visit.  When you return from itineration, write a note of thanks to all those whom you came
 in contact with and let them
know you are placing them on
your contact list to receive your 
newsletters/updates.  


                 CONCLUSION

   It is hoped the information shared in this guide will equip you with the knowledge and tools to share the work you are called to do and to grow and develop support! Please feel free to contact Mary Zigbuo   (mzigbuo@umcmission.org)
 should you need additional information or help reaching out to churches.  Mary will link you with staff to assist you.

Attachments:

Feel free to utilize the following attachments and alter them
according to your need!

MY Story Guide

Newsletter Template Guide for Church and Community Workers

Brochure Example Word Document

Example of an introduction letter


 
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